Organize one of the 20+ European discussion hubs.
Participants can join the festival from any of the over 20 physical festival hubs in Europe. The hyperlocal broadcasts allow your hub participants to interact with hubs in different countries for each discussion.
The festival hub organizers will organize a festival event in their city. This includes:
- organizing the physical venue of the festival;
- developing and organizing 2-3 discussion from their hub;
- cooperating with the technical partners for creating the hyperlocal broadcast solution
- promoting the festival in their city;
- finding necessary partners and funding for their festival event.
The festival hub event should host about 100 visitors during the two days, but creating a bigger event is welcomed as well.
What’s the role of festival hub organizers?
How will we support hub organizers?
The festival organizers will give detailed instructions to organize every feature of the event - the discussion, physical space, technological solution, communication, etc.
A festival contact person will be supporting the team throughout the whole process.
The hub organizers will have to acquire the finances, rooms and partners of the local festival hub. This will be.
If relevant, the festival hub organizers can also use the resources and partnerships available for the festival organizers.
Hub organizers will get a chance to:
- be a part of the first hyperlocal democracy festival in Europe
- gain experience organizing an international hyperlocal event and increase your team’s competences
- create partnerships with other NGOs, companies and public institutions all over Europe
- raise attention on a topic important to your organization with people all over Europe
- make your organisation and messages known in your local city and Europe
Why be a hub organizer?
What will the organization process look like?
1. As soon as we have your yes, we will expect you to form a team for organizing the event with a team leader as the primary contact person.
2. A virtual onboarding program will help you get acquainted with the specifics of the festival.
3. We will have virtual meetings to get to know each other and get started on the organization process by setting individual due dates to the biggest milestones.
4. From then on, we will have regular check-ups and constant communication to help you.
5. We will give more detailed information about the festival as the project progresses.
Sounds good?
Questions and answers
Does my team need to have broadcasting competences and equipment?
Not at all! We have partnered up with a hyperlocal event agency Miltton Events who will coordinate and help you in creating the broadcast connections based on your ideas.
What are the main costs of the event?
Your festival events main costs are the producing of the hyperlocal broadcast solution (the biggest one), venue rent and setup, communication and team costs. The exact budget of your event depends on the prices in your country but can be easily created with our guidelines. We will support you with fundraising all the way!
Are there any requirements to be qualified as a hub organizer?
There are not any specific requirements. To be qualified, you just need to confirm you have the necessary competencies and motivation to organize the discussion event in your city and you have the necessary means to find financial support to organize it.
We expect you to organize one festival discussion (yourself or with any partner) and organize the discussion hub with at least 50 participants.
What happens if the people in our team change?
It is okay if your team changes. We ask you to find replacements and give over any information of the organizing process. Our festival team will help you onboard your new members as well.
Who are other partners involved in the festival?
We are currently in the process of finding partners all over Europe. Already partnered organisation involve wide variety of youth, student, democracy development, climate and other organisations.
What is Tartu 2024?
The Estonian city of Tartu is the European Capital of Culture in the year of 2024. Read more about it here. HEDF is one of the many projects which is a part of the main program of the Tartu 2024 program.